Institute of Learning · MBRU · 51 workflows · BPMN 2.0 · generated from the controlled documents

IoL Workflows

Every workflow as a browsable page: its BPMN 2.0 diagram generated from the procedure, the full controlled document, its KPIs and its interfaces. Blue is Academic Affairs, orange is Administrative Affairs. The site is regenerated from the markdown; nothing here is edited by hand.

WF Academic workflows · IoL Academic Affairs

FAMILY A

Curriculum and academic quality

WF-01 · 12 steps · 6 lanesProgramme Design, Approval, Modification and Closure5.25.3

WF-02 · 12 steps · 5 lanesCurriculum Mapping and Learning-Outcome Alignment

WF-03 · 14 steps · 6 lanesCourse Specification and Industry Co-Development3.3

WF-04 · 12 steps · 6 lanesAnnual Programme Monitoring and Periodic Review

WF-05 · 13 steps · 5 lanesAccreditation and External Review Readiness5.2

WF-06 · 13 steps · 6 lanesStudent Feedback Collection, Response and Closure2.6

FAMILY B

Learner lifecycle, teaching, assessment

WF-07 · 12 steps · 6 lanesAdmission, Enrolment and Registration2.2

WF-08 · 11 steps · 6 lanesFaculty Allocation, Workload, Credentialing and Development

WF-09 · 12 steps · 6 lanesAssessment Design, Blueprinting, Moderation and Feedback2.1

WF-10 · 11 steps · 6 lanesLearner Progression, Remediation and Graduation Clearance2.2

WF-11 · 12 steps · 6 lanesAcademic Integrity, Appeals and Complaints

WF-12 · 12 steps · 6 lanesSimulation and Learning-Resource Readiness

FAMILY C

Work-based learning

WF-13 · 11 steps · 6 lanesPracticum and Work-Based Learning Placement3.2

WF-14 · 13 steps · 6 lanesEmployer and Supervisor Feedback2.32.4

FAMILY D

Research and scholarship

WF-15 · 14 steps · 6 lanesResearch Concept, Ethics Review and Project Registration

WF-16 · 12 steps · 6 lanesStudent Research and Capstone Supervision4.4

WF-17 · 12 steps · 7 lanesResearch Funding, Industry and International Partnership4.35.4

WF-18 · 12 steps · 7 lanesPublication and Scholarly Output4.1

WF-19 · 11 steps · 7 lanesResearch Impact Capture4.5

WF-20 · 12 steps · 7 lanesIntellectual Property Disclosure and Protection4.6

FAMILY E

CE/CME and micro-credentials

WF-21 · 12 steps · 7 lanesCE/CME Programme Lifecycle and Certificate Issuance

WF-22 · 13 steps · 7 lanesMicro-credential Design, Approval and Issuance2.5

FAMILY F

Engagement, partnership, alumni

WF-23 · 14 steps · 6 lanesAcademic and Community Event Lifecycle6.16.2

WF-24 · 14 steps · 6 lanesPartnership and Agreement Lifecycle3.4

WF-25 · 14 steps · 6 lanesAlumni Outcomes and Licensure Tracking1.11.23.1

FAMILY G

Assurance (OBEF)

WF-26 · 14 steps · 6 lanesOBEF Data Assembly, Validation and Local Submission

AW Administrative procedures · IoL Administrative Affairs

FAMILY H

Governance and documented information

AW-01 · 12 steps · 6 lanesCommittee and Meeting Administration

AW-02 · 12 steps · 6 lanesPlanning, Budgeting and Financial Monitoring

AW-03 · 14 steps · 6 lanesPolicy, SOP and Controlled Document Management

AW-04 · 16 steps · 5 lanesRecords Management, Retention, Disposal and Information Requests**Appendix B evidence retrieval.** This procedure answers a MoHESR evidence request under

AW-05 · 10 steps · 6 lanesDelegation of Authority and Approval Routing

AW-06 · 10 steps · 6 lanesRisk Register and Business Continuity

FAMILY I

People administration

AW-07 · 14 steps · 6 lanesStaff Lifecycle: Requisition, Onboarding, Access, Leave, Appraisal Records and Offboarding**ORCID, canonical affiliation string and KPI 4.1 exclusion attributes at onboarding.** Fo

AW-08 · 11 steps · 6 lanesAdjunct, Visiting, Honorary and Clinical-Educator Appointment Administration**Industry-affiliated faculty for KPI 3.3.** A clinical educator or adjunct with a current

AW-09 · 10 steps · 6 lanesStaff Grievance, Conduct and Wellbeing Referral

FAMILY J

Finance and assets

AW-10 · 10 steps · 6 lanesPurchase Requisition, Receipt and Invoice Matching**In-kind contributions.** Where goods, software licences, equipment or services are recei

AW-11 · 10 steps · 6 lanesPayments, Claims and Travel: Suppliers, Consultants, External Faculty, Expenses

AW-12 · 10 steps · 6 lanesRevenue and Fee Handling: CPD Fees, Sponsorship Income, Invoicing Requests**Industry revenue and sponsor type for KPI 3.4.** Revenue from courses, training and cons

AW-13 · 11 steps · 6 lanesAsset, Equipment and Inventory Management

FAMILY K

Facilities, IT, data protection, safety

AW-14 · 12 steps · 6 lanesSpace and Facilities Operations: Booking, Timetabling Logistics, Maintenance and Readiness

AW-15 · 10 steps · 6 lanesIT Access, Accounts and Service Requests

AW-16 · 14 steps · 5 lanesData Protection and Information Security Operations**Every personal-data flow in the academic pack.** Graduate contacts (WF-25), supervisor a

AW-17 · 15 steps · 6 lanesHealth, Safety and Incident Reporting

FAMILY L

Learner and stakeholder services

AW-18 · 11 steps · 6 lanesLearner Services Desk: Enquiries, Records Services, Fees and Sponsorship Letters, Holds

AW-19 · 10 steps · 6 lanesAccessibility and Reasonable Adjustments Administration**Minor.** The CHEDS `Students - SOD.xlsx` template records accommodation types and assist

AW-20 · 10 steps · 6 lanesNon-Academic Complaints Handling

FAMILY M

Communications, events, relationships

AW-21 · 12 steps · 6 lanesEvent Logistics and Vendor Management**Attendance evidence.** The sign-in and attendance record produced at the event is the pr

AW-22 · 14 steps · 6 lanesCommunications, Brand and Stakeholder and Alumni Relationship Management**Contact data.** The CRM is the contact-data engine for WF-25 (graduates), WF-14 (employe

AW-23 · 14 steps · 6 lanesContracts, MoUs and Legal Review Administration**Agreement or MoU number.** The number recorded here is the evidence that a research part

FAMILY N

Quality and compliance

AW-24 · 13 steps · 6 lanesInternal Audit and Corrective and Preventive Action

AW-25 · 11 steps · 6 lanesManagement Review and External Reporting Calendar

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