IoL Workflows
Institute of Learning · University · 51 workflows · BPMN 2.0 · generated from the controlled documents

IoL Workflows

Every IoL process as a browsable page: its BPMN 2.0 diagram generated from the procedure, the full controlled document, the OBEF data it captures, and its interfaces. Blue is Academic Affairs, orange is Administrative Affairs. The site is regenerated from the markdown; nothing here is edited by hand.

New here?What OBEF is, why capture beats reporting, how to read a workflow page, and a glossary. How it fits togetherOne picture: the document, the model and the registry that people write, what the build generates, and what comes back. I own a workflowFind it, read the steps, see what to capture and where it goes. I plan the scoreThe Scenario Lab: decisions, capture rates and the three-year trajectory. I build the platformData lineage: every element, its destination, and which unit collects it. I make the case for itFramework crosswalk: which obligations each element serves, and where definitions conflict.

WF Academic workflows · IoL Academic Affairs

FAMILY A

Curriculum and academic quality

WF-01 · 12 steps · 6 lanesProgramme Design, Approval, Modification and Closure5.2 International accreditation5.3 Dual/joint degree
WF-02 · 12 steps · 5 lanesCurriculum Mapping and Learning-Outcome Alignment
WF-03 · 14 steps · 6 lanesCourse Specification and Industry Co-Development3.3 Joint industry courses
WF-04 · 12 steps · 6 lanesAnnual Programme Monitoring and Periodic Review
WF-05 · 13 steps · 5 lanesAccreditation and External Review Readiness5.2 International accreditation
WF-06 · 13 steps · 6 lanesStudent Feedback Collection, Response and Closure2.6 Student satisfaction
FAMILY B

Learner lifecycle, teaching, assessment

WF-07 · 12 steps · 6 lanesAdmission, Enrolment and Registration2.2 Retention
WF-08 · 11 steps · 6 lanesFaculty Allocation, Workload, Credentialing and Development
WF-09 · 12 steps · 6 lanesAssessment Design, Blueprinting, Moderation and Feedback2.1 Assessment quality
WF-10 · 11 steps · 6 lanesLearner Progression, Remediation and Graduation Clearance2.2 Retention
WF-11 · 12 steps · 6 lanesAcademic Integrity, Appeals and Complaints
WF-12 · 12 steps · 6 lanesSimulation and Learning-Resource Readiness
FAMILY C

Work-based learning

WF-13 · 11 steps · 6 lanesPracticum and Work-Based Learning Placement3.2 Placement participation
WF-14 · 13 steps · 6 lanesEmployer and Supervisor Feedback2.3 Employer feedback, placement2.4 Employer feedback, employment
FAMILY D

Research and scholarship

WF-15 · 14 steps · 6 lanesResearch Concept, Ethics Review and Project Registration
WF-16 · 12 steps · 6 lanesStudent Research and Capstone Supervision4.4 Student research
WF-17 · 12 steps · 7 lanesResearch Funding, Industry and International Partnership4.3 Joint industry research5.4 International research collaboration
WF-18 · 12 steps · 7 lanesPublication and Scholarly Output4.1 Publication ratio
WF-19 · 11 steps · 7 lanesResearch Impact Capture4.5 Research impact
WF-20 · 12 steps · 7 lanesIntellectual Property Disclosure and Protection4.6 Granted IP
FAMILY E

CE/CME and micro-credentials

WF-21 · 12 steps · 5 lanes · model + simulationCE/CME Programme Lifecycle and Certificate Issuance
WF-22 · 13 steps · 7 lanesMicro-credential Design, Approval and Issuance2.5 Licensure and micro-credentials
FAMILY F

Engagement, partnership, alumni

WF-23 · 14 steps · 6 lanesAcademic and Community Event Lifecycle6.1 Academic events6.2 Community events
WF-24 · 14 steps · 6 lanesPartnership and Agreement Lifecycle3.4 Industry contributions
WF-25 · 14 steps · 6 lanesAlumni Outcomes and Licensure Tracking1.1 Employment rate1.2 Relevant employment3.1 Job offer post placement
FAMILY G

Assurance (OBEF)

WF-26 · 14 steps · 6 lanesOBEF Data Assembly, Validation and Local Submission

AW Administrative procedures · IoL Administrative Affairs

FAMILY H

Governance and documented information

AW-01 · 12 steps · 6 lanesCommittee and Meeting Administration
AW-02 · 14 steps · 7 lanesPlanning, Budgeting and Financial Monitoring
AW-03 · 14 steps · 6 lanesPolicy, SOP and Controlled Document Management
AW-04 · 16 steps · 5 lanesRecords Management, Retention, Disposal and Information Requests**Appendix B evidence retrieval.** This procedure answers a MoHESR evidence request under
AW-05 · 10 steps · 6 lanesDelegation of Authority and Approval Routing
AW-06 · 10 steps · 6 lanesRisk Register and Business Continuity
FAMILY I

People administration

AW-07 · 16 steps · 8 lanesStaff Lifecycle: Requisition, Onboarding, Access, Leave, Appraisal Records and Offboarding**ORCID, canonical affiliation string and KPI 4.1 exclusion attributes at onboarding.** Fo
AW-08 · 11 steps · 6 lanesAdjunct, Visiting, Honorary and Clinical-Educator Appointment Administration**Industry-affiliated faculty for KPI 3.3.** A clinical educator or adjunct with a current
AW-09 · 10 steps · 6 lanesStaff Grievance, Conduct and Wellbeing Referral
FAMILY J

Finance and assets

AW-10 · 12 steps · 5 lanes · model + simulationPurchase Requests: Requisition, Sourcing, Receipt and Payment Follow-up**In-kind contributions.** Where goods, software licences, equipment or services are recei
AW-11 · 15 steps · 8 lanesPayments, Claims, Honoraria and Travel
AW-12 · 14 steps · 8 lanesRevenue, Pricing, Sponsorship and Cost Recovery**Industry revenue and sponsor type for KPI 3.4.** Revenue from courses, training and cons
AW-13 · 16 steps · 8 lanesAsset, Equipment and Inventory Management
FAMILY K

Facilities, IT, data protection, safety

AW-14 · 14 steps · 8 lanesSpace, Facilities and Civil Works Operations
AW-15 · 13 steps · 8 lanesIT Access, Accounts and Service Requests
AW-16 · 14 steps · 5 lanesData Protection and Information Security Operations**Every personal-data flow in the academic pack.** Graduate contacts (WF-25), supervisor a
AW-17 · 15 steps · 6 lanesHealth, Safety and Incident Reporting
FAMILY L

Learner and stakeholder services

AW-18 · 11 steps · 6 lanesLearner Services Desk: Enquiries, Records Services, Fees and Sponsorship Letters, Holds
AW-19 · 10 steps · 6 lanesAccessibility and Reasonable Adjustments Administration**Minor.** The CHEDS `Students - SOD.xlsx` template records accommodation types and assist
AW-20 · 10 steps · 6 lanesNon-Academic Complaints Handling
FAMILY M

Communications, events, relationships

AW-21 · 14 steps · 8 lanesLearning Activity and Event Operations: Intake, Resources, Logistics and Close-out**Attendance evidence.** The sign-in record produced at the activity is the proof of atten
AW-22 · 14 steps · 6 lanesCommunications, Brand and Stakeholder and Alumni Relationship Management**Contact data.** The CRM is the contact-data engine for WF-25 (graduates), WF-14 (employe
AW-23 · 16 steps · 8 lanesContracts, MoUs and Legal Review Administration**Agreement or MoU number.** The number recorded here is the evidence that a research part
FAMILY N

Quality and compliance

AW-24 · 13 steps · 6 lanesInternal Audit and Corrective and Preventive Action
AW-25 · 11 steps · 6 lanesManagement Review and External Reporting Calendar
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